Covid-19 Risk Assessment

Site: All Sumo sites
Activity: On-Site Working During COVID-19 
Date of Last Review: 11/10/21
Assessor: C Denham/A Ward

                         

 

Uncontrolled Risk

 

Controlled Risk

Hazard

Contact Risk

Risk

Mandatory Controls

Risk

COVID-19 virus brought to the site by an asymptomatic carrier

A person carrying COVID but with no symptoms may enter the site and encounter staff or visitors.

Vaccinated individuals (staff, public and young persons) on site may contract COVID from an asymptomatic carrier and develop serious symptoms.

Unvaccinated groups may also come into contact with an asymptomatic carrier.

Depending on the individual’s personal health and vulnerability, outcomes from contracting COVID-19 may be severe or fatal.

Outcomes are likely to be more severe for vulnerable and/or unvaccinated persons.

Excessive

Lateral Flow Testing

Employees and visitors (except deliveries/collections) must take a lateral flow test before attending the studio. Evidence of a negative test must be recorded by the studio.

Tests must be taken EITHER less than 24 hours before attending OR twice per week (Sunday & Wednesday) for individuals attending more than once per week.

Employees who receive a positive lateral flow result must not visit Sumo facilities until they have completed a PCR test and complied with guidance following the PCR result.

Minimise Contact Transmission

1.5 metre social distancing must be enforced throughout the studio

Desk, break-out and meeting room seating should be spaced at 1.5m

Meeting room capacities based on 1.5m seating distancing must be signposted outside the room

Equipment (e.g. stationery, peripherals) should not be shared, or should be cleaned between users

Any enclosed areas (such as meeting rooms) where 1.5m distancing is not possible must be identified and closed OR signposted as single occupancy

Maximise Ventilation

Ventilation must be increased using available methods at each site, including but not limited to:

·        Adjusting HVAC settings to maximise fresh air exchange

·        Opening windows and doors in offices and meeting rooms

Ventilation risks must be reviewed prior to staff returning. Rooms where ventilation is a concern should be monitored for CO2 concentrations and reviewed.

Meeting rooms with no HVAC should be ventilated (door left open) for at least 5 minutes between uses if they cannot be left open for the duration of the meeting

 

Face Coverings

Persons wishing to wear a face covering must be allowed to do so

Face coverings must be worn in small rooms with high or unknown traffic, such as toilets and kitchenettes

Enhanced Cleaning

All areas of the studio should be cleaned in accordance with UK Government guidelines for “cleaning in non-healthcare settings outside the home

Sites should be cleaned in full either at the beginning or end of the working day including all shared surfaces, door and cupboard handles/push pads.

Studios must minimise the number of personal belongings left on desks that prevent cleaning. A full clean desk policy is recommended.

Frequently touched surfaces and equipment including, but not limited to, kitchen counters, door handles, kettles, water dispensers should be cleaned at least twice per day.

Meeting room furniture and equipment (desks, peripherals, chair arms etc.) should be cleaned between uses by different teams

Where possible, employees should clean surfaces or equipment immediately after use

 

Support Test & Trace

Studios must maintain a register of all staff, visitors and contractors every day and retain records for 30 days

 

 

Hygiene

Provide hand sanitiser (80% ethanol or 75% isopropyl alcohol) at studio entrances and in common areas.

Ensure that the need for hand hygiene is regularly communicated

Low

COVID-19 risks present in areas outside Sumo control

e.g. landlord-controlled areas

Vaccinated individuals (staff, public and young persons) on site may contract COVID in areas outside of Sumo’s direct control, such as lifts or lobby areas.

Unvaccinated groups may also come into contact with an asymptomatic carrier.

Depending on the individual’s personal health and vulnerability, outcomes from contracting COVID-19 may be severe or fatal.

Outcomes are likely to be more severe for vulnerable and/or unvaccinated persons.

Excessive

Landlord Control

Confirm that the landlord/building management has a risk assessment and controls to minimise the risk of COVID in common areas

Studios must brief employees on all controls relevant to common areas

Employees must follow all landlord COVID controls when in common areas

Low

Notes:

  1. Gravity assumes that employees are likely to touch their face at some point during the day
  2. Employees must receive recorded briefing of risk assessment controls
  3. Existing risk assessments remain active in addition to this document